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Professional Development>On-Site PD

Coordinator's Checklist

  • Determine event format, speaking needs and tentative time frame for presentation.
  • Compile cost and budget information.
  • Research speaker possibilities.
  • Contact potential speakers and/or booking agents.
  • Confirm speakers and generate/process contracts as needed.
  • Develop program and contact speakers for biographic materials, titles and descriptions of presentation(s), and A/V needs.
  • Contact A/V contractor with list of presenter needs and confirm with speaker.
  • Order books, if applicable.
  • Generate event details letter for speaker: include hotel and site information, ground transportation options, contact numbers and email addresses, and schedule.
  • Work directly with the author to determine content.
  • Make local/ground transportation arrangements.
  • Send out program draft to participants.
  • Confirm travel plans for speakers.
  • Arrange to greet speakers and distribute their conference material.
  • Arrange A/V meeting with speakers for set-up and sound check shortly before presentation.
2019-20 Heinemann PD Catalog-Journal
Professional Development Catalog-Journal

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